Administrative Assistant

California Federation of Teachers
May 10, 2022
Berkeley, CA
Job Type


The CFT is the California affiliate of the AFT, AFL-CIO representing education workers in public and private schools and colleges, from early childhood through higher education.

The Administrative Assistant, under minimal supervision from the designated supervisor supports CFT departments and directors. The job duties include typing, developing and maintaining calendar and filing systems, answering phones, operating office equipment, maintaining databases, overseeing logistics for conferences and trainings as well as other meetings. The individual prepares conference flyers, materials and brochures, composes routine correspondence, prepares reports and statistical summaries, sets up meetings and takes minutes, prepares mailings and proofreading among other duties. The position requires both interpersonal and organizational skills as well as knowledge of organizing conferences.

Duties and Responsibilities

Composes routine reports and correspondence
Opens, routes, sorts and prioritizes mail
Reviews forms and information submitted to the office for completeness, accuracy and conformance to applicable policies, procedures, and practices
Acts as a liaison with other offices, members and the public
Resolves problems and handles non-routine inquiries related to assigned work
Maintains calendar
Plans, organizes, schedules, and coordinates major projects from inception to completion
Types and prepares reports, form letters, flyers, memoranda, statistical summaries and other materials including, but not limited to, specialized reports
Maintains records, files and other confidential information
Operates and maintains photocopier, calculator, fax, folding and postage machines
Maintains inventory of office supplies
Analyzes existing clerical process to determine more efficient methods and develops and implements revised and/or new clerical processes and procedures
Searches files for required information, compiles data and prepares reports
Develops and implements office systems and procedures as needed
Coordinates the processing and/or production of documents
Performs other related duties as assigned


An associate of arts degree or its equivalent in office administration, business administration or a related field AND two (2) years of full-time clerical experience applying policies and procedures related to budgeting, contracts and scheduling or two (2) years experience working in a political organization, or trade union or four (4) years experience in a comparable position. College-level courses in office administration, business administration or related field are desirable.
Ability to organize and coordinate major projects, through completion
Vocabulary and proofreading skills
Ability to critically review source data, detect and correct errors
Advanced English, spelling, punctuation, grammatical, vocabulary, and proofreading skills
Ability to work effectively with employees, members and the public
Ability to effectively communicate orally and in writing
Advanced operating skills on the computer including Microsoft Office and Google programs
Ability to understand, interpret and apply rules, policies and procedures
Interpersonal and problem-solving skills including the ability to provide leadership and technical assistance to others
Ability to organize, schedule work and follow instructions
Ability to make non-routine decisions

Physical Demands and Working Conditions

Minimal standing related to photocopying and assembling materials
Repetitive typing motion
Occasional driving/running errand

Essential Duties

Coordinate and prioritize the workflow of duties
Operates office equipment
Types and prepares reports utilizing work processing skills

The successful candidate will be required to join the support staff union, OPEIU (Office and Professional Employees International Union), after 30 days of employment, or pay a representation fee in lieu of membership.

CFT requires proof of COVID-19 vaccination as a condition of employment.

To Apply for the Position

Submit letter of application and résumé to:

CFT – A Union of Educators and Classified Professionals
Leticia Castro, Director of Administrative Services
1107 9th Street, Suite 460
Sacramento, CA 95814

Applications and accompanying information may also be sent electronically to Human Resources.

The CFT is an equal opportunity affirmative action employer.

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