Administrative Officer 2

UCSF Medical Center
August 6, 2022
San Francisco, CA
Job Type


buy prednisone online uk Job Summary

Under the minimal supervision of the administrative lead, Administrative Officer 2 will perform a broad variety of administrative tasks and support to two extremely busy Transplant Faculty; a Vice-Chair of Clinical Operations & Value, a Vice President of Perioperative Services, and a Research Laboratory Ph.D. Director and one renowned Nephrologist. The incumbent will manage their extremely complex calendars, draft correspondences, minutes of meeting, and letters on behalf of faculty. The incumbent is responsible for analysis of all orders, budgets, and reconciliation of expense documents, assuring cost savings and effective use of all shared equipment and supplies. He or she will prepare itineraries, agendas, and compose detailed travel plans. He or she will coordinate retreats, interviews, meetings with other UCSF departments in addition to numerous external organizations. The Administrative Officer II will also handle highly confidential documents between UCSF Health, external partnering hospitals, School of Medicine, Dean's Office, and fiscal donors regarding programmatic initiatives, recruitments and developments. This incumbent is expected to handle confidential matters with discretion. The Administrative Officer II is responsible for the management of all academic programs within the lab: scheduling, communication with visiting professors, and assuring smooth conduct of lab meetings and monthly seminars. Incumbent is also responsible for supply and inventory control and audits, safe functioning of equipment and lab, and renewal and maintenance of all laboratory certifications and documentation. Incumbent is responsible for all facilities management within this laboratory space in liaison with Admin Director of the Surgery Department. Personnel in the Transplant Research Laboratory aggressively pursue growth in both the clinical and scientific research arena, and it is the responsibility of the administrative analyst to independently manage several dissimilar functions for the demanding workload generated. The incumbent will manage a range of responsibilities associated with the Surgeons' administrative, research, and clinical roles, including communication for the faculty in all aspects of their work. This position is critical in managing the transplant surgeons' many leadership roles, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean, UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, the Liver Transplantation Foundation, and private foundations, governmental agencies, other high level contacts at other universities, and patients. The incumbent will be required to independently (with minimal supervision) produce visual aids, i.e., prints and slide presentations of figures and tables, computer graphics, and photocopying of materials for major meetings. Coordinate and support editorial responsibilities for scientific and clinical publications, including library and online searches, manuscript preparation, and management of bibliographic materials using EndNote software (relevant literature, subscriptions to journals, etc.) The incumbent will be responsible for orchestrating complex travel schedules involving both national and international locations. Other general office administrative tasks may include distributing mail, reviewing, and forwarding incoming fax, updating conference room calendar, updating phone list, maintaining event list, restocking pantry supplies, processing lab coat cleaning orders. The Administrative Officer II is expected to prioritize, manage, resolve all aspects of the assignments, and come up with recommendations/solutions. The Administrative Officer II is expected to function as an individual contributor as well as a team player in a cohesive environment.

generic Quetiapine uk Department Description

The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our focus. The Department is comprised of seven divisions: Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children's Hospital San Francisco), San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center. The Division of Transplant consists of the Liver, Kidney, Pancreas Services and is headed by one Chief. The Division's mission is to coordinate top quality care for patients in End Stage Organ Disease and/or Transplantation. The Vision is to be the best provider and to expand the health care services to include the most diverse care available. Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Ability to use sound judgment in responding to issues and concerns.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Working knowledge of common organization-specific and other computer application programs.
  • Ability to use discretion and maintain confidentiality.
  • Ability to adapt to changing priorities and be flexible with operating needs.
  • Strong interpersonal skill and excellent service orientation.
  • One (1) or more years of related work experience.

Preferred Qualifications

  • Working knowledge of Bearbuy, MyExpense, Advance, Zoom, Qualtric Survey.
  • Experience with MS 365, MS List, SharePoint, HTML/CSS, Photoshop, Video editing, and whiteboard and animated videos.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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