Executive Administrative Assistant

Published
June 19, 2022
Location
San Francisco, CA
Category
Job Type

Description

Head of an exciting, innovative 25-year-old company (office buildings in Financial District - a successful event business hosting some of San Francisco’s most important gatherings - San Francisco’s premier magazine and top newspaper) seeks Administrative Aide.

This company has a big footprint in philanthropic and gives back.

This company does not shy away from civic engagements.

Top Executive Administrative Assistant sought.

You are:

  • A resourceful professional with excellent administrative, interpersonal, organizational, and writing skills, plus the proven ability to exercise good judgement in a variety of situations.
  • A self-starting analytical person with a get-it-done attitude.

What You Would Do:

  • Provide all administrative and strategic support to the Chairman and President on daily tasks and special projects, including making appointments, managing complex schedules (business/personal), managing travel arrangements, and assisting with projects as needed.
  • Filter and prioritize communications and requests, exercising judgement to reflect policy and style in handling matters expeditiously, and follow through to successful completion.
  • Be the Chairman and President’s steadfast partner by helping maximize their time in alignment with their priorities, and ensure the schedule is followed and respected.
  • Communicate directly with key leaders, and stakeholders both internal and external on behalf of the Chairman and President.
  • Prepare and/or review key, and confidential and/or time-sensitive, correspondence.
  • Be accessible during non-business hours.
  • The Chairman and President may assign other duties.

Skills, Knowledge & Abilities:

  • Excellent organizational skills and the ability to prioritize and multi-task to meet deadlines and outcomes.
  • Strong customer service and responsiveness attitude with exceptional attention to detail and bias for continuous improvement.
  • Professionalism and integrity, with the ability to manage confidential information with discretion.
  • Composure, good judgement, and the ability to find solutions.
  • Strong people skills and collaborative, with the ability to build relationships quickly.
  • Excellent communication skills, both verbal and written.
  • Critical thinker with the ability to anticipate needs.
  • Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency.
  • Ability to quickly learn new processes, tools, and technologies with a growth mindset.

Experience and Education:

  • 5+ years of administrative assistant experience supporting c-suite level executives or elected officials.
  • Strong proficiency in Microsoft Office.
  • Facile with modern technology (e.g., Zoom, video conferencing, etc.).
  • Bachelor’s degree required.

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