Human Resource Representative

DivIHN Integration Inc
November 16, 2021
Hayward, CA
Job Type


DivIHN (pronounced Divine) is a nationally-recognized Business Technology Solutions and Staffing services provider headquartered in Chicago. Since our formation in 2002, we have been trusted by Fortune 500 organizations to help them locate and hire best-in-class talent through our Award-winning Professional Workforce Solutions program. 
Check out our careers page to see all of our job openings:
One of our BEST F500 customers has engaged us to help them hire a Human Resource Representative to be available to work out of their office in Hayward, California; details can be found below.
3 months
Please apply or call one of us to learn more

For further information please contact our Talent Specialist: Remya- (630) 847 7118
Title: HR Representative
Duration: 3 months
Location: Hayward, CA

  • This is an On-site role and requires candidates local / in and around the Hayward area
  • Candidates MUST have experience working in manufacturing or healthcare/pharma/medical devices environment

Top technical skills: Payroll, Leaves of absence, wage and hour Federal and State compliance
Top soft skills: Problem-solving, time management, customer-focused

Work Schedule:
Days: Mon: payroll processing day (start time is 6:00 am to review payroll and work to 3:00 pm with 60-minute meal break)*
Days: Tue-Fri (Start time 8:00 am to 5pm with (60-minute meal break)*
*Must be flexible to accommodate the business needs and able to work Overtime as needed.
(please note that Hayward observes maintenance shut down in November 11/20/2021 to 12/5/2021)

Under the direction of the HR Manager, the HR Representative will be a trusted partner to our employees and managers, using their HR experience and coaching skills to assess, diagnose and deliver employee relations, engagement, and communication programs and solutions. The position is responsible for both transactional and tactical HR support. The candidate will possess a high degree of motivation, ability to communicate, influence, and collaborate effectively with all levels of employees. The candidate must demonstrate a willingness to be hand-on.

Essential Duties and Responsibilities
Ensures optimal level of customer services and ensures compliance with policies and procedures by responding to requests for information from employees, management, and outside agencies and the public.
Promotes a work environment that supports Employee Safety, Quality Policy, and client's shared commitments.
Manages the payroll process for several plants and works with people leaders to ensure compliance with timely reporting and record-keeping compliance.
Manages leave of absences, EDD claims (unemployment, disability, PFL), ADA request, and AAP Goals Assists management and all team members to ensure fair and consistent interpretation and application of client policies and compliance issues.
Data management responsibilities including processing changes in HRIS system (Workday), audits of data, earnings uploads, and data correction, and check requests.
Supports communication strategy in quarterly town hall meetings, small group meetings, weekly operations meetings, and daily HR tier meetings.
Coordinates new hire orientation and onboarding activities within the facility including verifying process.
Supports other Leaders based upon business needs and priorities.
Maintains employee records, ensuring completion and accuracy.
Assists with audits, compliance reviews, and other mandatory reports.
May lead or participate in project work to support business or other Human Resources initiatives.
Other duties as assigned.
Good working knowledge of HR laws and regulations in particular State and Federal Wage and Hour.
Disciplined action and execution, drive operational excellence, promote teamwork, communicate effectively.
Ability to build strong relationships with strong technology application and analytical skills.
Excellent communication and organization skills.
Payroll processing experience.
Solid experience with Microsoft Office Suite (Excel, Word, PowerPoint).
Preferred experience with Workday HRIS system and Kronos (UKG) for payroll.
Education and/or Experience
High school diploma required. Bachelor's degree preferred.
1 3 years Human Resource experience.
1 3 years medical device or manufacturing experience.
PHR or SHRM CP a plus
Physical Demands and Working Environment
(The physical demands and working environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The physical activity of this position
Reaching. Extending hand(s) and arm(s) in any direction.
Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
The physical requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The visual acuity requirements including color, depth perception, and field vision
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
The conditions the worker will be subject to in this position
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

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