Be ready to rethink your assumptions about the public sector. Flexible hours? Flexible work location? A beautiful, well-located, high amenity building for on-site work? Yes, yes, and yes!
Under the supervision of the Grants Management and Compliance Supervisor, this position is responsible for management, administration, monitoring and reporting of Metropolitan Transportation Commission’s (MTC) and Association of Bay Area Governments' (ABAG) federal, state, and local grant programs. Responsibilities include preparation and collection of accounts receivable; review and reconciliation of general ledger accounts; monitoring and reporting of sub-recipient grant awards; and preparation of various federal and state reports, including the Schedule of Expenditures of Federal Awards (SEFA). This position will develop and maintain partnerships with grantors, project managers and other MTC departments. This position is also responsible for training, planning, organizing, and reviewing work performed by assigned grants receivable staff.
The ideal candidate will have the following knowledge, skills, abilities and experience:
- Principles and practices of grant administration and compliance;
- Federal, state and local grants and grant reimbursement, accounts receivable and cash collection procedures;
- Federal, state and local grant rules and regulations and reporting requirements including OMB super Circular 2CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit requirements for Federal Awards);
- Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance.
Skills, Abilities and Experience
- Ability to research, identify, analyze and apply grant requirements; interpret and apply federal, state, and local policies, procedures, laws and regulations;
- Ability to administer a complex, high-volume grant program; experience providing technical guidance and assistance regarding terms, conditions, and expectations of a grant program;
- Exceptional organizational skills and the ability to coordinate several concurrent projects at various stages of completion; ability to adapt to changing priorities and deadlines;
- Ability to review and edit data for accuracy and completeness; prepare written reports and grant documents; make public presentations; work cooperatively and productively as a member of a team; train and supervise staff; establish and maintain effective working relationships with regulators and outside agencies;
- Ability to communicate effectively, both orally and in writing to a broad range of audiences;
- Demonstrated ability to maintain tracking and reporting systems using spreadsheets, databases, and other software.
An appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:
Education: A Bachelor's degree from an accredited college or university in an appropriate discipline related to the area of assignment such as accounting, public administration, business administration, finance, or related field, including completion of a minimum of 24 semester hours in accounting. A Master's degree in one of these disciplines is desirable. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.)
Experience: Three years of increasingly complex professional accounting and auditing experience, with demonstrated proficiency in overseeing at least one major accounting program area; including the equivalent of two years as an Accountant/Auditor I for MTC.
Experience preparing and reviewing invoices for grant reimbursement of project-related expenses, including the verification of expense eligibility, accuracy, and completeness of supporting documentation and/or knowledge of governmental fund accounting and financial statement preparation is highly desirable. Experience supervising staff is preferable.
License/Certificate: Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
Grants Management and Compliance
- This position, in coordination with the Grants Management and Compliance Supervisor, is responsible for the management and administration of MTC/ABAG federal, state and local grant programs;
- Maintain effective relationships with funding agencies and providing technical assistance and reports to project managers;
- Monitor grants awarded to subrecipient; coordinate compliance and reporting activities between MTC/ABAG and its subrecipients;
- Develop and maintain systems that efficiently and effectively support grant program administrative functions; manage documentation for accounts/grants receivable and contract records in accordance with MTC/ABAG and Federal records retention policies;
- Produce a variety of management and administrative reports;
Accounts Receivable and Collections
- Coordinate preparation of accounts receivable invoices to be sent to funding agencies in accordance with grant agreements, federal, state, and local laws and regulations using information generated by the accounting system;
- Track cumulative amounts and balances remaining for each grant; coordinate with budget section on budget balances and amendments; configure grant, grant budgets, and grant amendments in accounting system applying grant limits and local match requirements;
- Review grant awards for reimbursement and reporting requirements; research, analyze, and identify local match requirements;
- Support preparation of miscellaneous and interfund manual invoices;
- Establish and maintain working relationship with grantors to minimize outstanding receivables and disputed costs;
- Prepare and analyze accounts receivable aging reports on a monthly basis;
General Ledger and Financial Reporting
- Prepare general ledger journals and review general ledger journal entries prepared by grants receivable staff; prepare and review deferred revenue entries prepared by grants receivable staff;
- Perform account reconciliations to ensure general ledger is balanced and reconciled to subsidiary ledger;
- Prepare Schedule of Expenditures and Federal Awards (SEFA) in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS) and Uniform Guidance;
- Prepare a variety of reports for federal, state, and local government agencies to ensure compliance with program and grant requirements; prepare schedules in conjunction with subrecipient monitoring in accordance with Uniform Guidance requirements;
- Enter vendor contracts and amendments for the Metropolitan Transportation Commission (MTC), the Association of Bay Area Governments (ABAG), and all affiliated entities in the financial accounting system; coordinate with project managers, and contract and budget sections to determine appropriate funding and local match for grant-related contracts;
- Reconcile retention receivables; coordinate retention release with accounts payable and project managers; ensure collection of outstanding receivables associated with retention from grantors;
- In conjunction with the Grants Management and Compliance supervisor, participate in the hiring and training of new and existing staff; lead and approve work performed by assigned staff;
- Prepare reports, schedules and analyses related to grants and accounts receivable and contract management;
- Perform other job-related duties as required or assigned.
THE FOLLOWING ARE AMONG THE BENEFITS OFFERED TO EMPLOYEES OF MTC:
- Public Employees Retirement System (PERS); employee contributes a portion of gross salary on a pre-tax basis.
- MTC is subject to California Pension Reform and as of January 1, 2013 will offer two pension plans. The plan employee will receive will be based on the individual's historical pension plan membership. HR will discuss this directly with all final candidates.
- Health Benefits Insurance through the Public Employees' Retirement System (premiums are shared between agency and employee).
- Agency-paid Dental Insurance (dependent coverage shared by the employee and MTC).
- Agency-paid Vision Care Insurance, employees only (dependent coverage is paid in full by employee).
- Agency-paid Life, AD&D, Short Term and Long Term Disability Insurance.
- Eleven paid holidays per year.
- One day per month paid vacation leave; for each year of service, an additional day per year is granted to a maximum of 25 days per year.
- One day per month paid sick leave, with no limit to the amount of sick leave that can be accumulated. (May cash out up to 240 hours of accumulated sick leave upon separation from the Agency.)
- Personal Business leave; up to three (3) days per year depending upon date of hire.
- Monthly Transit/Parking Subsidy.
- Alternative employee-paid payroll savings plans (tax-deferred compensation plans).
- Two voluntary employee-paid pre-tax dependent care and flexible spending accounts available for employees to participate in.
- Voluntary Supplemental life insurance.