Administrative Assistant

Robert Half
November 20, 2021
Oakland, CA
Job Type


Ref ID: 00340-0012067989

Classification: Administrative Assistant

Compensation: $23.00 to $27.00 hourly

Robert Half is looking for an experienced Administrative Assistant who enjoys problem-solving and taking on new challenges in a fast-paced environment. In this Administrative Assistant role, you will perform various administrative and office support duties. Do you love pivot tables, mail merging, and presentation design? Then this is a great opportunity for you to embrace your passions as an Administrative Assistant. This Administrative Assistant role is a long-term contract / temporary opportunity and is located in the Oakland, California area. This role is remote with some onsite duties for meetings!

What you get to do every day:

  • Answer phones and record intake information
  • Take minutes at Board Meetings, meet and confers, negotiations, and other meetings
  • Redirect callers to Directors or Mastagni Law Firm as needed
  • Respond to member emails and phone calls
  • Schedule appointments and maintain calendars for Board
  • Schedule and coordinate Board and other meetings
  • Maintain membership list (add members, update information, etc.)
  • Process new Dues Authorization Cards
  • Prepare newsletter in Constant Contact
  • Write and edit documents including letters, reports, and instructional documents
  • Create and maintain filing systems, both electronic and physical
  • Assist with special projects as needed
  • Purchase supplies and member awards
  • Coordinate special events
  • Update website membership logins and update website as needed
  • Maintain social media accounts
  • Distribute meeting notes and minutes
  • Send out letters and email to potential ACMEA members (new hires, promotions, etc.)
  • Pickup and distribute postal mail
  • Assist with managing PORAC membership list (online database)
  • Assist Treasurer with reconciling invoices.
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