Administrative Associate II

Published
January 10, 2022
Location
South San Francisco, CA
Category
Job Type

Description

Administrative Associate II

BCForward is currently seeking highly motivated Administrative Associate II in San Francisco, CA 94080.

Title: Administrative Associate II
Location: San Francisco, CA 94080
Expected Duration: 08 month(s)

Duties:
Provide accurate and effective administrative support to VP/ Sr. Staff, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group. Identify and anticipate needs of the group and plan work activities accordingly.
Manage multiple tasks with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities.
Generate, disseminate and maintain information and documentation.
Manage deadlines related to business forecasting as well as other special ad hoc projects.
Collaborate with the Admin team to support complex projects and up-keep of the department needs(distribution lists, organizational charts etc.).
General office responsibilities include but not limited to: Schedule and coordinate staff onsite/offsite meetings, create and prepare presentation materials, assist with special projects, process payment and expense reports, maintain confidential hiring materials, order department office supplies, maintain office equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC/MAC software and Google applications.
Experience at a SENIOR/EXECUTIVE level is highly preferred.

Skills:
Ensure compliance with policies Integrate and facilitate communication with individuals, the team, and other functions across the company.
Strong, positive interpersonal skills and ability to work with diverse individuals.
Attend and actively participate at staff level meetings as required.
Proactively work to maximize the effectiveness of the managers and other individuals in the group.
Provide best judgment in sensitive, confidential and complex information. Flexibility to take direction from the team and co-workers as well as drive direction.
Demonstrate autonomy in managing time and priorities, Proactive problem solving and decision-making within agreed parameters.

Education:
BA or equivalent experience Genentech experience a plus

Interested candidates please send resume in Word format Please reference job code 160677 when responding to this ad.

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