Administrative Coordinator

Careerbuilder US
Published
May 10, 2022
Location
San Francisco, CA
Category
Job Type

Description

ITLE: Administrative Coordinator

LOCATION: San Francisco, CA

Role: 6 months Contract to Hire

Hybrid (currently 2 days from office)

Job Requirements:

Responsibilities

Primary:

  • Provide high level support to Regional Office, including program and event support, database management, administrative processing, scheduling and communications.
  • Working with various members of the regional team, coordinate the timely processing of check requests, contracts, donation transmittals and other administrative needs.
  • Provide support in creating and posting digital media content, including but not limited to: Regional social media accounts, web pages, e-newsletters, and other platforms as needed.
  • Coordinate and provide project management support for events, including registration management and on-site assistance. Provide technological support for events as needed.
  • Maintain Regional databases and contact lists to ensure that they are up to date and accurate. Assist with maintenance and accuracy of Regional information in National databases (Enterprise etc.)
  • Schedule and provide support for ongoing meetings, including Regional Board Meetings and committee meetings.
  • May serve as a liaison between the Regional Office and the National Office on matters of technology and administrative systems.
  • Track and order office supplies, process invoices and serve as primary interface with vendors.

Secondary:

  • Collaborate with Regional Office Staff to provide support for special events and projects as needed.
  • May serve as a point of communication for external contacts and stakeholders.
  • Identify and recommend venues and companies to serve regional office needs.

Qualifications

Skills:

  • Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.
  • Demonstrated ability to prioritize and multi-task to complete projects on deadline.
  • Exceptional attention to detail.
  • Familiarity with social media best practices and platforms including Twitter and Facebook.
  • Strong customer service and communication skills.
  • Strong team player.

Work Experience:

  • Two to four years’ experience, with a minimum of one year experience providing administrative support in a fast-paced office environment required.

Education:

  • Bachelor’s degree or equivalent experience required.
  • Course work in Communications, Business Administration, or related fields is preferred.
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