The Controller Office Clerk in the Accounting and Control Department is responsible for providing clerical and administrative support to the Controller. Although assignments are routine in nature the Controller Office Clerk is expected to work collaboratively with appropriate staff across the university; be a strong communicator, team builder, and team player who values and enjoys working in partnership with all members of the CIIS community; may be asked to assist with reports, correspondence, and special projects, ensure the office is stocked and ready for visitors, and provide support as needed with any administrative requests, liaise with vendors and the Operations Team on issues, and help solve problems. The incumbent must be very reliable, professional and will be responsible for assisting employees in the department and with internal clients and partners.
ESSENTIAL JOB FUNCTIONS:
- Assist Controller with projects and clerical and administrative functions as needed
- Work with a high volume of accounting reports and compile a monthly summary of journal entries for the Controller. Involves communicating with the various Institute Division and Department leaders, compiling reports to send them, and tracking activities, requests, receipts for each project. Follow up with overdue reports.
- Work with a high volume of accounting functions, must check for accuracy against the documentation, and filing all hard and electronic copies of reports
- Extend and chaperon controller office related projects, including project managing internal PBC list for audit and tax matters, interacting with outside auditors, tax accountants, and regulatory agencies to forward or resolve matters on a timely basis
- Serve as back-up in the Accounting and Control Office for other clerical and administrative functions
- Keep detailed electronic and hard file Controller directed documents
- Compile and prepare reports upon request
- Perform other duties as assigned
- Be articulate, kind, intelligent, and service oriented
- Extremely detail oriented and organized
- Understand basic GAAP principles, general ledger booking, and dual-control policies
- Understanding and adherence to the Institution's confidentiality policy
- Strong interpersonal and customer service skills
- Sense of teamwork, creativity, and flexibility
- Ability to establish priorities
- Proficient verbal and written English communication skills
- Ability to understand, interpret and explain the Institution's policies and procedures
- Computer experience with Microsoft Office applications
- Ability to learn new software and technology
- This position is classified 100% on-campus, with the ability to work a hybrid/remote schedule on occasion with the advance notification and approval from immediate supervisor.
- Experience with Ellucian Colleague software highly desirable; willing to learn it is a must
- Proficient in Excel
- Must be kind, intelligent, and proactive
EDUCATION AND EXPERIENCE:
- Associates degree in Accounting, Finance or Business Administration, or
- Two years of administrative work in HR, Bookkeeping, Accounting, Audit, Tax, or Accounts Receivable/Payable
- Marked experience in complex general ledger bookkeeping
- Experience in a nonprofit or educational institution is preferred
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
This position is classified 100% on-campus, with the ability to work a hybrid/remote schedule on occasion with the advance notification and approval from immediate supervisor.
WAGES AND BENEFITS
Wages are commensurate with skills and experience and may include a competitive benefits package.
NOTES TO CANDIDATE
Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance - This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.
CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.