Requisition ID # 116121
Job Category : Administrative / Clerical
Job Level : Supervisor
Business Unit: Office of President & Corporate CEO
PG&E Corporation, a Fortune 200 energy-based holding company (NYSE: PCG) whose primary operating subsidiary is Pacific Gas and Electric Company (PG&E), a public utility operating in Northern and Central California.
Based in San Francisco, PG&E Corporation is the parent company of Pacific Gas and Electric Company, one of the largest combined natural gas and electric utilities in the United States with operations that span power generation and procurement;electric transmission and distribution; and natural gas transmission, distribution and storage. The company's 24,000 employees deliver safe, reliable, affordable and clean energy to nearly 16 million people throughout its Northern andCentral California service area stretching from Eureka in the north to Bakersfield in the south, and from the Pacific Ocean to the Sierra Nevada in the east.
As a California utility, Pacific Gas and Electric Company is at the forefront of changes in the utility industry to support the transition to a cleaner energy economy.The company is ranked among the nation's cleanest utilities and is one of the industry's largest investors in infrastructure modernization and technology to support the addition of more renewable resources,strengthen safety and reliability, and build a smarter, more resilient grid to meet customers evolving energy-related needs.Thirty percent of the energy PG&E delivered in 2015 came from state-qualified renewable resources, andapproximately 60 percent comes from sources that emit no greenhouse gases. The company is also a leading voice shaping clean energy policies at the state and national levels.
PG&E is an integral contributor to California's economy, supporting jobs, stimulating economic growth and contributing to the tax base in hundreds of communities from Bakersfield to Eureka. In total, the company's operations supportan estimated 70,000-plus jobs and generate more than $22 billion in annual economic output in California.PG&E Corporation had approximately $63 billion in assets as of December 31, 2015, and generated revenues of approximately $17 billion in 2015.
Since a highly publicized and very unfortunate explosion that occurred in San Bruno, California along one of PG&E's natural gas pipelines in 2010, the company has taken full responsibility, making reparations, accepting penalties and fines.PG&E has redoubled its commitment to create and maintain a business culture centered on employee and public safety, integrity, ethics and compliance. Additionally, PG&E has made significant investment in its gas system and integrity management,resulting in certification and recertification by Lloyd's Register on two of the highest internationally recognized safety certifications (ISO 55001 and PAS 55).
To affirm its commitments to ethics and compliance, PG&E Corporation has a senior-level officer over ethics and compliance reporting directly to both the CEO and the Audit Committee of the Board.
Manage the delivery of clerical support and administrative services for the office of the Chief Executive Officer [CEO] of the company.
This position reports to the CEO. This person will also take direction from the CEO’s Chief of Staff.
Role encompasses all responsibilities of a Senior Executive Assistant and serves to improve the efficiency of the CEO’s office. This is an enterprise wide view that is both internal and external facing. This person provides additional support as needed for the CEO’s role on the PG&E Board of Directors in addition to providing support for the CEO’s external board and community involvement. This person needs to exercise good judgement fielding requests for keynote speaking opportunities and requests related to driving industry focused initiatives. This person must ensure that clerical and administrative services result in efficient and effective delivery of call management, customer service, calendaring/scheduling, meeting logistics, extensive travel [inside and outside our service territory], event coordination, correspondence, documentation, and records management. As appropriate this person assists requests for managing lobbying and political compliance requirements and reporting. Handle high volume of expense reports [associated with extensive travel coordination], invoices, purchase orders, budgets, and office equipment/supplies. Manage tasks and activities related to areas such as HR, safety, mandatory/required training, and facilities and asset management. Create reports and presentations at the request of CEO and Chief of Staff.
This person has a keen sense for prioritizing scheduling and travel for the CEO and can quickly adapt to a dynamic schedule and priorities. This person must leverage the CEO Standard Work Calendar to enable stability in planning and scheduling. Acts as liaison for the CEO internally at PG&E and externally using professional judgment to prioritize and route requests, communications, issues, and action items to appropriate parties for follow-up and response. Maintain professional demeanor and interaction with contacts that include senior level officers internally and externally, and with government officials [state, local and federal]. This person may also interact with members of the media for scheduling purposes.
Provide guidance to assigned administrative support staff within the executive's organization. Establish clear performance expectations; monitor progress, scheduled check-ins to provide feedback and further development as needed. Make salary recommendations in addition to hiring decisions. Supervise with the goal of creating a sense of teamwork and accomplishment in the immediate office. Continue to support the larger team of executive assistants by providing guidance, resources, policy interpretation, and coaching as needed to members of the administrative team. Conduct monthly executive assistant team meetings to share knowledge and address items of interest. Assist with screening and interviewing potential EVP, SVP and VP executive assistant candidates.
- High School Diploma.
- 10 or more years of administrative support experience required.
- Bachelor’s Degree
- 5 or more years of experience supporting SVP or EVP level. Prior supervisory experience.
- Ability to portray a high degree of professionalism and customer service. High visibility/impact role. Political and organizational savvy.
- Proactive approach to resolving issues. Ability to prioritize work and manage time to meet deliverables and deadlines.
- Ability to work under pressure and handle continuous high volume workload.
- Ability to use discretion and judgment in dealing with sensitive or confidential information.
- Resourceful, flexible, and open to change.
- Ability to foster teamwork and a collaborative environment.
- Ability to supervise and lead administrative, clerical and support teams in process improvement and change projects and initiatives.
- Ability to influence decisions and outcomes in a matrixed work environment. Knowledge of records management systems.
- Knowledge of state and federal record retention requirements. Demonstrated ability to display exceptional and versatile writing skills
PG&E Corporation is an Affirmative Action and Equal Employment Opportunity Employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.