Executive Administrative Assistant

Published
June 19, 2022
Location
San Francisco, CA
Category
Job Type

Description

Head of an exciting, innovative 25-year-old company (office buildings in Financial District - a successful event business hosting some of San Francisco’s most important gatherings - San Francisco’s premier magazine and top newspaper) seeks Administrative Aide.

This company has a big footprint in philanthropic and gives back.

This company does not shy away from civic engagements.

Top Executive Administrative Assistant sought.

You are:

  • A resourceful professional with excellent administrative, interpersonal, organizational, and writing skills, plus the proven ability to exercise good judgement in a variety of situations.
  • A self-starting analytical person with a get-it-done attitude.

What You Would Do:

  • Provide all administrative and strategic support to the Chairman and President on daily tasks and special projects, including making appointments, managing complex schedules (business/personal), managing travel arrangements, and assisting with projects as needed.
  • Filter and prioritize communications and requests, exercising judgement to reflect policy and style in handling matters expeditiously, and follow through to successful completion.
  • Be the Chairman and President’s steadfast partner by helping maximize their time in alignment with their priorities, and ensure the schedule is followed and respected.
  • Communicate directly with key leaders, and stakeholders both internal and external on behalf of the Chairman and President.
  • Prepare and/or review key, and confidential and/or time-sensitive, correspondence.
  • Be accessible during non-business hours.
  • The Chairman and President may assign other duties.

Skills, Knowledge & Abilities:

  • Excellent organizational skills and the ability to prioritize and multi-task to meet deadlines and outcomes.
  • Strong customer service and responsiveness attitude with exceptional attention to detail and bias for continuous improvement.
  • Professionalism and integrity, with the ability to manage confidential information with discretion.
  • Composure, good judgement, and the ability to find solutions.
  • Strong people skills and collaborative, with the ability to build relationships quickly.
  • Excellent communication skills, both verbal and written.
  • Critical thinker with the ability to anticipate needs.
  • Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency.
  • Ability to quickly learn new processes, tools, and technologies with a growth mindset.

Experience and Education:

  • 5+ years of administrative assistant experience supporting c-suite level executives or elected officials.
  • Strong proficiency in Microsoft Office.
  • Facile with modern technology (e.g., Zoom, video conferencing, etc.).
  • Bachelor’s degree required.

Apply
Drop files here browse files ...

Related Jobs

Executive Administrative Assistant   San Francisco, CA new
June 17, 2022
Administrative Assistant   Atlanta, GA
June 13, 2022
Executive Administrative Assistant   San Francisco, CA
May 28, 2022

Author: