Head of an exciting, innovative 25-year-old company (office buildings in Financial District - a successful event business hosting some of San Francisco’s most important gatherings - San Francisco’s premier magazine and top newspaper) seeks Administrative Aide.

This company has a big footprint in philanthropic and gives back.

This company does not shy away from civic engagements.

Top Executive Administrative Assistant sought.

You are:

• A resourceful professional with excellent administrative, interpersonal, organizational, and writing skills, plus the proven ability to exercise good judgement in a variety of situations.
• A self-starting analytical person with a get-it-done attitude.

What You Would Do:

• Provide all administrative and strategic support to the Chairman and President on daily tasks and special projects, including making appointments, managing complex schedules (business/personal), managing travel arrangements, and assisting with projects as needed.
• Filter and prioritize communications and requests, exercising judgement to reflect policy and style in handling matters expeditiously, and follow through to successful completion.
• Be the Chairman and President’s steadfast partner by helping maximize their time in alignment with their priorities, and ensure the schedule is followed and respected.
• Communicate directly with key leaders, and stakeholders both internal and external on behalf of the Chairman and President.
• Prepare and/or review key, and confidential and/or time-sensitive, correspondence.
• Be accessible during non-business hours.
• The Chairman and President may assign other duties.

Skills, Knowledge & Abilities:

• Excellent organizational skills and the ability to prioritize and multi-task to meet deadlines and outcomes.
• Strong customer service and responsiveness attitude with exceptional attention to detail and bias for continuous improvement.
• Professionalism and integrity, with the ability to manage confidential information with discretion.
• Composure, good judgement, and the ability to find solutions.
• Strong people skills and collaborative, with the ability to build relationships quickly.
• Excellent communication skills, both verbal and written.
• Critical thinker with the ability to anticipate needs.
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency.
• Ability to quickly learn new processes, tools, and technologies with a growth mindset.

Experience and Education:

• 5+ years of administrative assistant experience supporting c-suite level executives or elected officials.
• Strong proficiency in Microsoft Office.
• Facile with modern technology (e.g., Zoom, video conferencing, etc.).
• Bachelor’s degree required.