Executive Assistant

Published
November 25, 2021
Location
Dublin, CA
Job Type

Description

Adecco is assisting a Fortune 500 client in recruiting for an Executive Assistant in Dublin, CA. This is a full-time temp-to-hire position in Dublin, California.

Executive Assistant jobs require candidates to have excellent communication skills, strong attention to detail, and to able to provide outstanding customer service in a corporate environment. If you meet the qualifications listed below - Apply Now!

Responsibilities for the Executive Assistant include but are not limited to:

  • Perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, administrative support at the highest level. Maintain a variety of complex records and files, including digital and hard copies.
  • Act as liaison between department managers and their staff in matters involving the SVP and other VPs including meetings, documentation, and activities requiring authorized action.
  • Take appropriate authorized action in the absence of the SVP to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. Handle projects as assigned, working independently with minimal supervision.
  • Produce letters, reports, bulletins, memoranda, presentations, speeches, rough drafts, verbal instructions and email, including material of a confidential nature.
  • Coordinate executive travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required.
  • Manage SVP/VP calendars working closely with other executive level admins to ensure efficient flow of information.
  • Process invoices and expense reports. Receive and screen communications to the SVP/VPs including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine what requires priority attention.
  • Interface with other Executive admins as necessary to ensure appropriate flow of information, meetings, and other activities as needed.
  • Candidates must meet the following requirements to be considered for Executive Assistant jobs:

  • Two to four years of proven experience working in a high energy, demanding, multi-tasking environment; experience providing administrative and logistical support to a top executive.
  • Communicate effectively with co-workers, senior level internal and external contacts and representatives of public and private organizations to exchange and convey information; maintain confidentiality of privileged information obtained in the course of work.
  • Organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignment with minimum direction.
  • Knowledge of principles and business letter writing and basic report preparation; grammar, spelling, punctuation and vocabulary; compose, independently or for moral instructions, correspondence with minimum direction.
  • Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office (e.g. MS Word, Excel, PowerPoint, Visio).
  • Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
  • Operate a keyboard at a corrected rate of 60 words per minute
  • College degree preferred.
  • What's in this for you?

  • Pay rates starting at $40 per hour
  • Weekly Pay - you receive a paycheck every week
  • Generous Bonus Incentives offered for referrals!
  • Click on Apply Now to be considered for this Executive Assistant position in Dublin, CA or any related opportunities with Adecco.

    Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit www.adeccousa.com/candidate-privacy/ . The Company will consider qualified applicants with arrest and conviction records.

    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to www.adeccousa.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

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