Grant Accountant

September 6, 2021
San Francisco, CA
Job Type


Another HOT JOB brought to you by the San Francisco Bay Area Ledgent Team: 

We are seeking an experienced Grant Accountant for our SF Government Client for 3 months.  This opportunity can start ASAP.   

Our team can make Interviews happen next week, so please contact Steven Strawser for more details, or share your resume: [Click Here to Email Your Resumé] 
Cell: 415.309.5065

The Opportunity:   

The Grant Accountant administers the financial management of Grants and Contracts in accordance with government regulations and Agency policies and procedures. This position prepares, processes, and maintains AGENCY grant-related accounts receivable and related documentation; Develops and maintains partnerships with grantors, project managers and other AGENCY departments and sections (Purchasing, Accounts Payable, Payroll, Budgets and Treasury); Reviews and analyses grant-related expenditures to ensure compliance under grant agreement; Monitors grant balances by fund, program and funding source; Prepares grant-related general ledger journal entries; Assists in resolution of disputed cost reimbursements; Reconciles AR Aging Report and General Ledger to ensure timely collection of outstanding grant reimbursements; Assists project managers with grant closeout procedures in accordance with grant regulations; Coordinates with Budgets in assigning appropriate funding source to Contracts and Expenditures; Assists Treasury section with the identification and application of Federal, State and Local cash receipts; Enters and maintains AGENCY contracts and  amendments; Prepares Schedule of Federal Expenditures in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS) and Uniform Guidance and provides other grant-related and accounts receivable support in conjunction with the annual financial audit;

Essential Functions (Broken down by topic/duties):

Prepares accounts receivable invoices to be sent to funding agencies in accordance with grant agreements, federal, state and local laws and regulations using information generated by the accounting system. This includes analyzing expenditures for appropriate grant assignment and ensuring match requirements are met; compiling supporting documentation such as invoices, timecards, progress reports, and contracts documentation as required by grant agreement;

Tracks cumulative amounts and balances remaining for each grant; coordinates with budget section on budget balances and amendments;

Assist Project Managers with questions and grant close-out reporting;

Establishes good working relationship with grantors;

Prepares miscellaneous manual invoices;

Prepares and analyzes aging report; resolves disputed invoices and contract grantors for overdue payments;

Prepare journal entries and supporting documentation for approval and posting by supervisor. Reconcile general ledger accounts;

Enter and maintain agency contracts and amendments; determines appropriate funding for grant related contracts;

Perform month-end/year-end closing functions. Prepare financial reports for annual federal and financial audit; Performs Subrecipient Monitoring; Prepare Schedule of Final Expenditures for Uniform Guidance report;

Maintains efficient electronic and paper files in accordance with AGENCY and Federal records retention policies;

Electronic drawdown of federal funds which includes verification of the right drawdown category from Project Managers;

Researches and reconciles outstanding retention receivables with cash receipts;

Verify availability of funds and approves release of certain accounts payable invoices;

Initial meeting with Project Managers for new grants and subsequent meetings to maintain communication throughout and at the conclusion of the grant;

Computes staff blended rate for grants that have standard billing rates.

Knowledge and Abilities:

Financial and Governmental Accounting principles;
Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance
Knowledge of accounts receivable and cash receipts procedures
Knowledge of Federal, State and Local grants and grant reimbursement procedures
Knowledge of automated financial accounting systems, in particular, General Ledger, Accounts Receivable, Cash Receipts; Contracts and Purchasing modules
Ability to work with Grantors, Project Managers, and other non-financial departments
Make involved and varied arithmetic computations rapidly and accurately
Use of initiative and sound judgement to make decisions within established guidelines and regulations
Methods and techniques for record keeping, as well as report preparation and writing
Strong Word and Excel

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 EOE/M/F/Veteran/Disability/Sexual Orientation/Gender Identity

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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