Proposal Writer

MV Transportation
June 5, 2021
Benicia, CA
Job Type


The Proposal Writer/Documentation Specialist is a key member of the sales and client proposals group who works side-­by-side with a diverse and expert cross-functional team. The Proposal Writer unites operational detail, project strategies, and bid compliance to create a persuasive and concise narrative that effectively communicates the company's value proposition to each potential customer. MV's Proposal Writer is integral to selling MV's service on best value.

This position works closely with the sales team to garner the details of the project; contributes to the strategic design of the project; create extensive custom narrative relating to each project scope, and customize boilerplate narrative in a manner that speaks directly to the customer and gains their confidence in our service.

What We Are Looking For:

  • Ability to coordinate and develop multiple RFP responses at the same time
  • Strong attention to detail and excellent proofreading skills
  • Drive to understand and rapidly assimilate into our process
  • A meticulous, organized candidate who is hyper-focused on their responsibilities
  • Excellent written and verbal communication skills
  • Resourceful, curious team player who strives for success
  • A fast learner who excels in Microsoft Word and Microsoft Teams
  • A self-starter with the discipline and natural drive to work independently
  • Availability to work nights and weekends as needed
  • Be present in the office during regular work hours, if not a remote employee

Job Responsibilities:

  • Read RFPs and, in consultation with the business development team, articulate a strategy for the response; write value propositions; gather data to prove thesis statements-this job requires chasing artifacts, data, stats
  • Demonstrate expert-level Microsoft Word knowledge with the capability to adhere to branding styles and draft a proposal before custom writing as required
  • Pay attention to detail and cross-referencing
  • Follow instructions and take direction
  • Research transit-related subjects to create new boilerplate
  • Analyze customer's requirements; draft and write proposals that comply wholly with the RFP requirements
  • Interview individuals to gain insight for writing compelling and persuasive resumes and biographies
  • Familiarity with Microsoft PowerPoint and Publisher to create peripherals and attachments for production
  • Must manage multiple projects, letters, and requests for information while working collaboratively with a large team
  • Adhere to the proposal schedule and all internal deadlines, coordinate proposal team meetings, and collect needed input from stakeholders
  • Participate in multiple calls relative to strategy and status of projects
  • Create and update proposal content for multiple product lines
  • Track industry trends, company successes, research future RFPs, and proactively plan for new content

Key Performance Indicators:

  • Maintains internal and external deadlines (% on-time)
  • Research efforts (peer feedback)
  • Strategy development (% contribution/peer feedback)
  • Ability to manage volume (% of work assigned)
  • Ability to win on value (%win)
  • Superior customer service (complaints vs. commendations)

Education and Experience Requirements:

  • BA or BS degree in English, Journalism, Psychology, or Social Science and three (3)+ years of demonstrated complex proposal writing experience, preferably in public/passenger transportation
  • Experience in strategic development and persuasive writing
  • Must be resourceful, ask questions, create solutions
  • Superb reading comprehension skills
  • Ability to translate complex operational concepts into an interesting narrative
  • Critical thinking skills are a must, as is creative problem solving and time management
  • Transportation sector experience preferred
  • High emotional intelligence
  • Expert or highly advanced proficiency with MS 2013 Office Suite
  • Ability to perform extensive research

During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential.

MV Transportation is committed to its policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

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